![]() Typist Initial Typed a double space below the author’s keyed name. Copy notation is used when a copy of the letter is sent to someone in addition to the addressee/letter address. Attachment notation is used when additional items are clipped, stapled, etc… to the letter. Enclosure notation is used when additional items are included in the envelope with the letter. Typed a DS below the writer’s name, in lowercase letters, with no space or punctuation. Open Punctuation: The colon is not keyed in the salutation and the comma is not keyed in the complimentary close.ĩ Special Letter Parts Typist initials are used when someone other than the author types the letter. Letterhead: The business letter uses letterhead instead of a return address, which consists of the business’ name, address, phone/fax/, and logo. Mixed Punctuation: The colon is keyed in the salutation and the comma is keyed in the complimentary close. Return Address: The personal-business letter uses the return address with the dateline a single space beneath. Smith: Sincerely, Mixed Punctuation A colon is in the salutation and a comma is in the close.ħ Personal-Business Letter with Mixed Punctuation Open Punctuation There is not a colon or comma in the salutation and there is not a comma in the complimentary closing. Enclosure notation WriterĦ Punctuation Styles Example: Dear Ms. Return address Date Letter address Salutation Body Complimentary Close Copy Notation-key a DS after the last line of the letter. Single Space within paragraphs and double space between paragraphs. Use a standard font style and font size i.e. Paragraphs should not be indented in this style of letter. 5” from the top of the page right aligned. All pages after the fist have page numbers. The 1st page of a letter is not numbered. In this style of letter writing all parts of the letter are keyed at the left margin. Margins: Block Style is one method of formatting a letter. Top margin of the first page on a letter is 2”. Handwritten Signature-the author signs the letter after it has been printed. Example: Sincerely, Keyed Name-the authors typed name. Complimentary Close-the ending of the letter. ![]() Example: Dear Sir or Madam: Body-the message of the letter. Letter Address/Inside Address-the address of the person receiving the letter. Letterhead if the letter is from a business. The letterhead can consist of the business’ name, address, phone/fax/, and logo.ģ Major Parts of a Letter Return Address-the address of the person writing the letter. Business letters are usually keyed on letterhead. Business Letter A business letter is sent from a business or organization to another or to an individual. 1 Computerized Business Applications Appling correct letter formatīusiness Letters Computerized Business Applications Appling correct letter formatĢ Business Letters Personal-Business LetterĪ personal-business letter is a letter that is sent from an individual to a person or business/organization. ![]()
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